Email Template In Outlook

From this article, you will get information on how to set up an email template in outlook. Setting up a template is not a mountainous task. It saves your time by eliminating the need for entering information that doesn’t change from message to message.

Once you compose and save a message (default) as a template, you can use it whenever you want. If you wish, you can also add new information before the template is sent as an email message.


  • Step 1:Go to the Home screen of your Outlook account.
  • Step 2:Click New E-mail. (Use the keyboard shortcut CTRL + SHIFT + M to create an email message).
  • Step 3:In the email body, enter the text or message that you want.
  • Step 4:Next, click File --> Save As in the message window.
  • Create An Email Template
  • Step 5:When the Save As dialog box appears, in the File name area, give a name for your template.
  • Step 6:Next, click Outlook Template in the Save as type list.
  • Step 7:Click the Save button. And continue to read the following steps to know about set up email template in outlook.
  • Save button

Note: Once you click Save, the templates will be saved in the following location by default:



After creating your new email message, if you wish to use the created email template, follow the instructions provided below.

  • step 1:Click New Items.
  • step 2:Next, select More Items --> Choose Form.
  • Send An Email With A Template
  • step 3:When the Choose Form dialog box appears, click User Templates in File System in the Look In section.
  • step 4:Now, your default templates folder opens. In case your email templates are stored in a different location, then click Browse and then choose the template you want.
  • step 5:Add the recipients and subject, and make changes to your message content if required.
  • step 6:When you are ready to send, you just have to click the Send button.

That’s how you have to know how to set up an email template in outlook. If you have queries related to templates or anything related to emails, don’t hesitate to call us.

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